When it comes to printing, most of us focus on ink or toner — but the paper you choose can make just as much of a difference in the quality of your final print. Whether you’re printing resumes, family photos, marketing flyers, or everyday documents, using the right printer paper ensures sharp text, vibrant images, and a professional look every time.
In this guide, we’ll dive into the different types of printer paper, what they’re best suited for, and how to pick the right one for your needs — so you can get the best possible results from your printer.
Why Printer Paper Choice Matters
It might seem like all paper is the same, but that couldn’t be further from the truth. Here’s why choosing the right paper is important:
- Print Quality: The texture, brightness, and weight of your paper all affect how ink adheres and dries. The wrong paper can cause smudges, blurry images, or dull colors.
- Ink Usage: Premium papers often absorb ink more efficiently, helping you get more from each cartridge.
- Professional Appearance: The right paper can make the difference between a dull printout and a polished, eye-catching document.
Types of Printer Paper
Here are the most common types of printer paper and what they’re typically used for:
Standard Copy Paper
- Weight: Typically 70-90 gsm
- Brightness: Moderate
- Use: Everyday printing, drafts, text-heavy documents
This is your classic all-purpose paper. It’s inexpensive and works fine for printing memos, reports, and internal documents.
Premium Multipurpose Paper
- Weight: 90-100 gsm
- Brightness: High
- Use: Professional reports, resumes, presentations
This paper has a smoother finish and higher brightness, which makes text crisper and colors more vivid.
Photo Paper
- Weight: 180-300 gsm
- Finish: Glossy, matte, or satin
- Use: Photos, marketing materials, brochures
Photo paper is specially coated to absorb ink quickly and produce vibrant, detailed images. Glossy photo paper is popular for family photos, while matte and satin finishes work well for flyers and promotional materials.
Cardstock
- Weight: 150-300 gsm
- Use: Business cards, invitations, greeting cards, craft projects
Cardstock is thicker and sturdier than regular paper, making it ideal for projects that need durability and a premium feel.
Specialty Papers
There are also papers designed for specific needs, including:
- Iron-On Transfer Paper: For printing designs onto fabric
- Transparency Film: For overhead projectors
- Labels & Sticker Paper: For shipping, branding, or craft projects
Key Factors When Choosing Printer Paper
Here are a few things to consider before buying printer paper:
- Weight: Heavier paper generally feels more substantial and produces higher-quality prints. Standard office paper is usually 70-90 gsm, while premium and photo papers are thicker.
- Brightness: Measured on a scale from 1 to 100, higher brightness makes text and images pop. For professional documents, look for paper with brightness ratings of 90+.
- Finish: Matte paper reduces glare and is easier to read, while glossy paper is ideal for images and photos because it makes colors more vibrant.
- Printer Compatibility: Some printers (especially inkjets) handle glossy or heavy papers better than others. Always check your printer’s manual or recommended paper list.
Tips for Storing and Handling Paper
Proper paper storage is often overlooked, but it can make a big difference in your print results:
- Store paper flat in a cool, dry place to prevent warping or curling.
- Keep paper in its packaging until you’re ready to use it to avoid dust and moisture damage.
- Fan your paper stack before loading it into the tray to prevent multiple sheets feeding at once.
How to Save Money on Printer Paper
While premium papers have their place, you don’t always need them for everyday tasks. Here’s how to save on paper costs:
- Use standard copy paper for drafts and internal documents.
- Print double-sided whenever possible.
- Buy in bulk or during sales for better pricing.
- Consider recycled paper for eco-friendly printing and cost savings.
Final Thoughts
Printer paper isn’t just something you stick in your machine and forget. The type you choose can significantly impact your print quality, how your documents look, and even how long they last.
At InkPrint Office, we offer a wide range of papers — from standard multipurpose sheets to glossy photo paper and premium cardstock — so you can always find the perfect fit for your printing needs.
Looking to upgrade your printing? Check out our Paper Collection and see the difference the right paper can make!
FAQs
Q: Can I use photo paper in a laser printer?
A: Generally, no. Photo paper for inkjet printers is coated differently and may not work in a laser printer, potentially damaging the machine. Always use paper specifically marked as laser-compatible.
Q: Why do my prints come out faded?
A: Faded prints can be caused by low ink levels, incorrect paper settings, or using paper that absorbs too much ink. Switching to higher-quality, brighter paper can often improve results.
Q: Is recycled paper lower quality?
A: Not necessarily. Many modern recycled papers are just as bright and smooth as virgin paper. Check the specs and reviews before purchasing.